Job Description
Company Overview
Echo Neurotechnologies is an exciting new startup in the Brain-Computer Interface (BCI) space, driving innovation through advanced hardware engineering and AI solutions. Our mission is to deliver cutting-edge technologies that restore autonomy to people living with disabilities and improve their quality of life.
Team Culture
Join a small, dedicated team of knowledgeable and motivated professionals. Our early-stage environment offers the opportunity to take ownership of broad decisions with significant and long-lasting impact. We emphasize continuous learning and growth, fostering cross-functional collaboration where your contributions are vital to our success.
Position Overview
We are seeking a highly capable and strategic Office Manager to build, lead, and scale the operational foundation of a rapidly growing office environment projected to expand to 60–80 employees in the near term.
This is not a traditional administrative role. The ideal candidate is a systems-oriented operator who can design infrastructure, implement processes, manage vendors and budgets, and create an exceptional workplace experience that supports productivity, culture, and growth.
You will serve as the operational backbone of the office — anticipating needs before they arise, building scalable systems, and ensuring the physical workplace evolves in step with company expansion.
Key Responsibilities
Strategic Office Operations & Infrastructure
Design and implement scalable office systems to support rapid headcount growth
Lead office expansion planning (space planning, layout, furniture, build-outs, vendor negotiations)
Manage facilities operations including maintenance, safety compliance, security, and risk mitigation
Develop and oversee annual office operations budgets
Establish policies and procedures that support efficiency and compliance
Drive continuous improvement of office processes and workflows
Vendor & Contract Management
Own relationships with landlords, contractors, and service providers
Negotiate and manage vendor contracts (facilities, IT support, cleaning, security, catering, etc.)
Ensure service level agreements are met and costs are optimized
Workplace Experience & Culture
Create and maintain a high-functioning, welcoming, and inclusive workplace environment
Partner with leadership and HR to support onboarding for growing teams
Lead planning and execution of company-wide meetings, events, and employee engagement initiatives
Implement systems that enhance employee experience as the organization scales
Cross-Functional Operations Support
Partner with Finance on budget tracking, expense management, and forecasting
Coordinate with IT to ensure technology infrastructure scales with growth
Support HR with compliance, employee documentation, and workplace policies
Serve as a central point of coordination across departments
Leadership & Ownership
Build and manage administrative or facilities support staff as the office grows
Develop KPIs to measure operational efficiency and workplace effectiveness
Proactively identify risks and implement preventative solutions
Act as a trusted operational partner to executive leadership
Qualifications
4+ years of progressive experience in office management, workplace operations, or facilities management in a high-growth environment
Demonstrated experience supporting a team of 40+ employees (experience scaling beyond 60+ preferred)
Strong budget management and vendor negotiation experience
Proven ability to build scalable systems and operational infrastructure
Exceptional organizational, project management, and problem-solving skills
High level of discretion and professionalism
Proficiency in Google Workspace, Microsoft Office, and workplace management tools
Preferred Qualifications
Experience leading office expansions or relocations
Background in startup or rapid-growth environments
Familiarity with compliance, workplace safety standards, and risk management
Experience managing support staff
Key Competencies
Strategic thinker with strong execution capability
Systems builder and process optimizer
Calm under pressure and adaptable in fast-changing environments
Strong communicator and cross-functional collaborator
High ownership mindset and proactive leadership style
What We Offer
An opportunity to work on exciting, cutting-edge projects to transform patients’ lives in a highly collaborative work environment.
Competitive compensation, including stock options.
Comprehensive benefits package.
401(k) program with matching contributions.
Equal Opportunity Employer
Echo Neurotechnologies is an Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees.
Confidentiality
All applications will be treated confidentially. Applicants may be asked to sign an NDA after the initial stages of the interview process.