Personal Assistant

We're looking for an Personal Assistant
to join our London office, reporting to the Head of Administration. In this role you will provide high‑quality secretarial and administrative support to the Global Head of HR, Communications & Culture while also assisting senior managers across the business as needed. You will also play a key role in supporting recruitment activities, particularly through interview scheduling and coordination.

What you will do

Executive & Administrative Support

• Provide comprehensive diary management travel arrangements and expense processing for the Global Head of HR, Communications & Culture.
• Support the Head of Compliance with diary management, travel arrangements and expense processing.
• Provide assistance to independent Non-Executive Directors inc. travel arrangements
• Work closely with the HR team to support global recruitment processes, including interview scheduling and related logistics.
• Book meeting rooms and support meeting preparation including presentations and materials.
• Arrange travel, accommodation, and hospitality for internal and external events.
• Collaborate effectively with Personal Assistants in London and international offices.
• Ensure strict confidentiality is maintained at all times.
• ad hoc requests

Office & Team Support

• Oversee room bookings and catering arrangements for all formal meetings, ensuring appropriate room setup and refreshments.
• Provide Reception cover on Mondays and on an ad‑hoc basis when required.
• Assist EA’s and other London PAs with group events, projects, and wider administrative tasks.

What you require for the role

• Proven experience as a Personal Assistant or in a similar administrative role
• Experience within an HR department is beneficial, but not essential
• Personable, with strong interpersonal skills and the ability to engage confidently with multiple stakeholders
• Ability to work under pressure, manage competing priorities, and respond with urgency when required
• Exceptional organisational skills with excellent attention to detail
• High level of integrity and discretion when handling confidential information
• Strong decision-making capability and the ability to set and manage priorities effectively
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office
• A proactive team player with a positive, “can‑do” attitude
  

What you can expect from us

At Hamilton, we offer a vibrant, entrepreneurial and collaborative workplace shaped by our values: Be Smart, Be Sensible, Be Open and Be More.

Our employees consistently say they would recommend Hamilton as a great place to work — a testament to the inclusive, supportive, and empowering culture we’ve built together. We embrace individuality, value diverse perspectives, and recognise the unique contribution each person makes to our continued success.

In good company

Hamilton (NYSE: HG) underwrites specialty insurance and reinsurance risks on a global basis through its wholly owned subsidiaries. Its three underwriting platforms: Hamilton Global Specialty, Hamilton Select and Hamilton Re, each with dedicated and experienced leadership, provide access to diversified and profitable business around the world.

Headquartered in Bermuda, Hamilton has over 600 employees with key underwriting operations in London, Bermuda, the US and Dublin. We work collaboratively, we share a passion for the service and results we deliver, and we know that what we do each day is meaningful – to our customers and our business. We believe we are ‘In good company.’ with everyone we interact with.