Job Description
The impact you will have:
Event Logistics & Execution Support
Support the AMER and EMEA Events Managers in executing logistics for Tier 2 and Tier 3 events, including vendor coordination, venue requirements, sponsorship deliverables, and shipping timelines
Assist with booth and sponsorship logistics such as AV, electricity, internet, carpeting, furniture, and swag shipments, ensuring deadlines are met and details are accurately tracked
Partner closely with the Events Managers to ensure field teams have the information and materials needed to be successful on site
Event Experience, Brand Presence & Activations
Bring your experience to help identify and support lightweight event activations that drive engagement and booth traffic
Support coordination with partners on joint executions such as co-hosted happy hours, shared booth activations, or sponsored side events
Assist with venue sourcing for happy hours and smaller networking events tied to third-party conferences
Event Tracking, Documentation & Communication
Maintain and update Notion-based trackers for all third-party events, ensuring accurate, real-time information across regions
Prepare and distribute clear “Know Before You Go” documentation with agendas, logistics, and on-site expectations
Manage event-related communications, including calendar holds, Slack channel creation, and timely updates
Web, Social & Registration Support
Create and manage Splash and Luma registration pages for sidecar events such as happy hours or run clubs
Ensure events are accurately listed on the company website with up-to-date details and links
Support pre- and post-event social execution by drafting and coordinating event-related posts
Design, Procurement & Coordination Support
Track design requests, ensuring booth graphics, social assets, and event signage are delivered on time
Support event-related procurement, including swag sourcing and vendor coordination, with attention to budget and brand alignment
Maintain organized documentation for spend tracking, contracts, invoices, and post-event notes
What we’re looking for:
Availability during EST time zone to support EMEA and AMER teams (ideally starting by 7am EST)
3+ years of experience supporting B2B marketing events or field marketing programs, ideally in SaaS or high-growth environments
Hands-on experience with event logistics, vendor coordination, and sponsorship execution
Experience implementing AI-native automations and tooling to maximize efficiency and scale
Strong organizational skills and attention to detail, with the ability to manage multiple workstreams and deadlines in parallel
Comfortable collaborating across time zones with AMER and EMEA stakeholders
Clear, proactive communicator who can operate with a high degree of autonomy and ownership
Nice to have:
Experience using Notion for project or event tracking
Familiarity with Splash, Luma, or similar event registration tools
Experience working with design ticketing or creative request systems
Prior exposure to regional or international event programs
About the Team:
A 16-person global marketing team across Demand Gen, Regional Marketing, Product Marketing, and Brand
Strong async culture with clear ownership, shared planning rituals, and documented processes
Culture strengths include operational rigor, clear communication, and high accountability
Core collaboration hours overlap across regions, with flexibility to support AMER and EMEA stakeholders
No on-call or weekend requirements
Events and regional programs are planned against shared calendars, timelines, and team KPIs